Human Resources Engagement Specialist

Overview

POSITION SUMMARY
The Human Resources Engagement Specialist is the forward face of the people team for Sioux Manufacturing Corporation Human Resources department. They will process the day-to-day HR needs that will include recruiting, onboarding, employee engagement, employee issues and offboarding which means they need to be comfortable conducting difficult coaching conversations.

PRIMARY RESPONSIBILITIES

·        Correctly know, understand, interpret, and professionally and accurately explain all human resources policies, procedures, laws, and regulations as needed.

·        Post job openings in Bamboo and local job boards.

·        Perform searches for qualified job candidates, using sources such as computer databases, networking, internet recruiting resources, media advertisements, job fairs, recruiting firms, and employee referrals as needed and approved.

·        If needed, conduct preliminary interviews on job applicants to obtain information on work history, training, education, job skills.

·        Timely review employment applications, interview results, and job orders to accurately match applicants with current job requirements.

·        Communicate with job applicants regarding details such as duties, responsibilities, compensation, benefits, schedules, working conditions, and promotion opportunities.

·        Contact and/or respond to job applicants and inform them of the status of their applications.

·        Assist management in setting up and conducting candidate interviews.

·        Conduct reference and/or background checks on job applicants as required by policies, procedures and/or contracts.

·        Work with the HRSS Specialist to hire and onboard the employee in Bamboo.

·        Schedule, plan, announce, and conduct (as needed) a professional, accurate, and effective new employee orientation that portrays the positive, energetic, and culturally accurate side of Sioux Manufacturing Corporation.

·        Ensure that all employee appraisal and review policies are professionally followed, completed timely and within policies and procedures.

·        Confidentially and professionally address employee relations issues, such as work issues, work relationship issues, harassment allegations, work complaints, or other employee concerns while following all policies within the HR Policies and Procedures and Employee Handbook.

·        As assigned and needed work with the SMC management team and plan, organize, oversee, and evaluate employee events like summer picnics / cookouts, pizza parties, pot-luck meals, holiday events, give-a-ways, and other employee engagements for each working shift.

·        Facilitate the offboarding of employees and ensure that record keeping is completed correctly, accurately, and timely.

·        Using exit interview information, create and implement a retention plan to reduce turnover annually. Produce at minimum quarterly analysis report to management team.

ADDITIONAL RESPONSIBILITIES
As an employee of the Sioux Manufacturing Corporation, to the best extent that your position allows, work to assist in all areas of the organization, culture, community, and work knowledge to help your fellow workers learn, grow as individuals and tribal members, and succeed in their goals and endeavors.

·        Know, follow, and embody the Vision, Mission, and Values of Sioux Manufacturing Corporation.

·        Required to attend job related meeting(s), training(s) to maintain professional and technical skill.

·        Participate in staff meetings and attend other meetings as required.

·        Must adhere to and correctly and fairly enforce all applicable tribal and other laws as well as Sioux Manufacturing Corporation HR policies and procedures and employee handbook.

·        Travel may be required.

·        Set up and maintain general control methods, records, and files as required for effective personnel functions.

·        Timely provide accurate HR-related reports to the CEO when requested.

·        Manage and record required training for employees as well as service awards.

·        Maintain good public relations status with the various civic and welfare organizations, local plants, and businesspeople in the community regarding personnel functions.

·        May assist with departmental budget as needed.

·        Assist with HR Kiosk computer as needed with applicants and employees as assistance is needed with applying for open position.

·        Know, understand, personally observe, communicate, and ensure compliance with all plant safety rules while on the property.

·        Support the Quality Management System.

·        Perform other duties as assigned by management.

KNOWLEDGE, SKILLS, AND ABILITIES
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

POSITION REQUIREMENTS
Knowledge of principles and procedures for personnel recruitment, selection, training, compensation and benefits, labor relations, negotiations, and personnel information systems.

·        Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership techniques, production methods, and coordination of people and resources.

·        Knowledge of laws, legal codes, precedents, government regulations, and agency rules.

·        Give full attention to what others are saying, take time to understand the points being made, and ask questions as appropriate.

·        Ability to motivate, develop, and direct people as they work, identify the best people for the job.

·        Ability to communicate effectively orally and in writing as appropriate for the needs of the audience

·        Ability to apply general rules to specific problems to produce answers that make sense.

·        Ability to use Active Listening skills and understand information and ideas presented through spoken words and sentences.

·        Ability to read and understand information and ideas presented in writing.

·        Ability to display a good-natured, cooperative attitude.

·        Ability to prioritize, organize, and accomplish your work.

·        Ability to maintain a professional and courteous demeanor at all times.

·        Communicating effectively in writing as appropriate for the needs of the audience.

·        Ability to actively look for ways to help people.

Computer Skills

·        Cloud-based data access and sharing software.

·        Desktop communications software – Skype, Zoom, Teams.

·        Human resources software – Bamboo, others designated.

·        Internet browser software.

·        Office suite software – Microsoft Office.

Required Competencies

·        Ethical – Demonstrate conduct conforming to the highest values and accepted standards.

·        Honest / Acts with Integrity – Be truthful and credible in the workplace with coworkers as well as with vendors and the public.

·        Active Listener – Actively attend to, convey, understand the comments and questions of others.

·        Accountable – Accept responsibility and account for his/her actions.

·        Confidential – Ability to understand, define and maintain confidential information.

·        Good Communicator – Communicate effectively with others orally and in writing.

·        Detail Oriented – Ability to pay attention to the minute details of a given project or task.

·        Respects Diversity – Work effectively with people regardless of their age, gender, race, ethnicity, religion, or job type.

·        Empathetic – Appreciate and be sensitive to the feelings of others.

·        Interpersonal – Get along well with a variety of personalities and individuals.

·        Organized – Possessing the trait of being organized or following a systematic method of
performing a task.

·        Reliable – Be dependable and trustworthy.

·        Leader – Correctly influence others to perform their jobs effectively and make responsible decisions.

EDUCATION and/or EXPERIENCE
Required: Minimum of an associate degree plus 5 years’ experience in an office setting, or a
combination of education and experience.
Preferred: HR experience preferred.

INTERNAL TRAINING REQUIRED

HR department specific onboarding program.
Human Resources Standard Procedures training (HR-XXX).
Quality Management System Procedures training (QMS-XXX).
General Management Standard Procedures training (AAA-XXX).
Company policies, procedures, and code of conduct.
HR information systems, software, and tools.
Employee benefits and compensation programs.
Legal compliance and labor laws training.
Diversity and inclusion training.
Conflict resolution and employee relations.
Performance management and appraisal processes.

SAFETY CONSIDERATIONS

Requires the use of safety glasses while on the production floor.
Adherence to office safety protocols and guidelines.
Use of ergonomic office equipment to prevent injuries.
Awareness of emergency evacuation procedures and routes.
Compliance with health and safety regulations and standards.
Participation in periodic safety training and updates.

WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee
encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the essential functions of this position, employees may be exposed to the following conditions:

Office setting with controlled temperature and noise levels.
Reasonable accommodations provided for individuals with disabilities.
Occasional visits to production floor, adhering to safety guidelines and equipment use.
Interaction with employees across various departments and workspaces.
Adaptability to different environments and adherence to safety protocols in each area.

DISCLAIMER
The Company has reviewed this job description to ensure that essential functions and basic duties have been included. It is intended to provide guidelines for job expectations and the employee’s ability to perform the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills, and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate.