Overview
Job Title: Special Projects Manager
Reports to: Executive Director
Salary Range: $105,748 – $140,997 annually (prorated by FTE to $63,449 – $84,598 annually
Benefits: Health, Vision, & Dental Insurance, Retirement Contributions, PTO, and Paid Holidays
Funded Through: September 30, 2026
Classification: Salaried, Exempt
Status: Part-Time (0.60 FTE), Regular w/ Benefits
Location: Portland, OR (Hybrid or remote upon approval)
JOB SUMMARY
About the Northwest Portland Area Indian Health Board (NPAIHB)
The Northwest Tribes have long recognized the need to exercise control over the design and development of health care delivery systems in their local communities. To this end, they formed the Northwest Portland Area Indian Health Board (also referred to as NPAIHB or “the Board”) in 1972.
Guided by a vision of “Health and Wellness for the Seventh Generation,” NPAIHB is a 501(c)3 designated (non-profit) organization and Tribal organization, P.L. 93-638, under the Indian Self-Determination and Education Assistance Act (ISDEAA) serving the 43 federally recognized Tribes in the states of Idaho, Oregon, and Washington (Northwest Tribes). Tribes become voting members of the Board through resolutions passed by their governing body. Each member Tribe designates a delegate to serve on the NPAIHB Board of Directors.
Led by our Board of Directors, NPAIHB’s mission is to “eliminate health disparities and improve the quality of life of American Indians and Alaska Natives by supporting Northwest Tribes in their delivery of culturally appropriate, high-quality health programs and services.” We have a staff of over 120 professionals dedicated to advancing Tribal health for the 7th generation in the Pacific Northwest.
The NPAIHB’s Strategic Plan 2020-2025 can be found here.
Position Summary
The Special Projects Manager is responsible for coordinating NPAIHB participation in Public Law 93-638 Subpart J Special Projects (and related agreements). The Special Projects Manager works to assure NPAIHB fulfills agreements responsibilities and works to accomplish positive project outcomes consistent with the NPAIHB mission and strategic plan.
The Special Projects Manager works closely with internal and external stakeholders, including the NPAIHB Management Team, Finance Department, and Grants and Contracts Department, as well as the Indian Health Service (IHS) and contractors working for the NPAIHB in accomplishment of contract requirements.
The Special Projects Manager reports to the Executive Director, and is part of the Administrative and Policy teams.
This position is based at NPAIHB’s offices in Portland, Oregon. Local travel and/or overnight travel outside of the area to represent NPAIHB at contract-related meetings is required. Travel to NPAIHB Quarterly Board Meetings or other events to provide major project updates in person may also be required. Alternatively, NPAIHB may request written status reports to be shared at these events.
Essential Functions
Construction Contract Management
Reviews and comments on proposed contract documents
Leads or advises on construction contract negotiations in coordination with the larger NPAIHB team
Identifies when changes to contract language are necessary to meet overall project objectives and outcomes
Monitors contract execution for compliance with budget, schedule, and performance requirements
Initiates requests for Indian Health Service payment in accordance with contract requirements
Reviews contract deliverables for accuracy, completion, and quality
Participates in periodic onsite progress inspections
Reviews and takes appropriate actions on construction contractor invoices
Travels to construction site to perform site visits
Construction Contract Communications
Prepares periodic status reports to keep Portland Area IHS Area Office leadership, NW Tribal Leaders, NPAIHB Delegates, and Tribal Health Directors apprised of contract progress
Attends and represents NPAIHB at contract-related meetings (such as Project Leadership Team meetings)
Provides status updates (written or oral) by presenting at Quarterly Board Meetings or other similar meetings of tribal stakeholders
Healthcare Facilities Technical Assistance
· Provides training and technical assistance related to NW Tribes on IHS Healthcare Facilities services
· Provides technical assistance to Portland Area representatives on the IHS Facilities Appropriation Advisory Board and the IHS Portland Area Facilities Advisory Committee
· Coordinates planning and site evaluation for future regional specialty referral centers (Spokane and Portland/Salem areas)
Prepares periodic status reports to keep Portland Area IHS Area Office leadership, NW Tribal Leaders, NPAIHB Delegates, and Tribal Health Directors apprised of contract progress
Other Duties
Performs other duties as assigned by the Executive Director or designee
Standards of Conduct
Act in service to the Tribes and Tribal communities we serve
Uphold the Mission, Values, and Vision of the NPAIHB
Maintain the highest level of confidentiality with all NPAIHB information and documentation
Consistently exhibit professional behavior and a high degree of personal and professional integrity and impartiality appropriate to the responsible and confidential nature of the position
Exercise good judgment and initiative in performance of duties and responsibilities
Demonstrate high emotional intelligence in the performance of all duties and responsibilities
Orientation toward learning, innovation, service, and the building of second-line leadership
Commitment to building an organizational culture which centers NPAIHB’s service to Tribes, promotes professional excellence, and builds an environment where employees grow and thrive
Commitment to build an inclusive workplace across a range of identities and experiences, including (but not limited to) geography, age, gender identity, gender expression, sexual orientation, ethnicity, class, language, disability, religion, spiritual practices, and immigration status
Sees diversity as a strength, and equity as a baseline
Work in a cooperative manner with all levels of management and with all NPAIHB staff
Effectively plan, organize workload, and schedule time to meet workload demands
Use reasonable judgment to consistently display professional work attire during normal business hours, and/or dress appropriately for the workday, space, or event in lieu of a formal dress code
Be present, available, and responsive for meetings and calls during regular working hours
Commit to sharing knowledge and building expertise by participating in all virtual spaces in our workplace with cameras on
Show consideration by communicating effectively and building collective understanding
Recognize that relationships are the cornerstone of NPAIHB’s work by treating all NPAIHB delegates/alternates, partners, staff, and American Indian/Alaska Native people with dignity and respect
Participate willingly in NPAIHB activities
Qualifications
Minimum education required:
Bachelor’s Degree in Civil Engineering, Construction Management, Architecture, or related field
Minimum experience required:
At least ten (10) years of progressively responsible experience managing health facility related construction projects
At least five (5) years of experience working with Public Law 93-638 construction contracts and subcontractors
At least five (5) years professional experience working with Tribes, Tribal organizations, Tribal communities, and/or Tribal health clinics (or equivalent demonstrated knowledge)
Additional experience preferred:
Direct experience working with Northwest Tribes
Experience working with the Indian Health Service and/or Tribal healthcare facility planning and construction
Experience managing construction-related grants, contracts, funding, and budgets
Required Knowledge, Skills, and Abilities
Demonstrated knowledge, discretion, tact, judgment, and overall ability in working effectively with federal, Tribal, and other professionals, and facilitating participation and partnership in contract activities
Proficiency with computer applications (specifically Word, Excel, PowerPoint, and other Microsoft Office Suite programs)
Strong written technical writing skills, including good spelling and grammatical skills, and the ability to produce polished writing under a deadline
Strong oral communication skills
Excellent financial compliance and analysis skills
Excellent interpersonal skills
Must be sensitive to cross-cultural differences, and able to work effectively within their context
Ability to work with minimal supervision, exercise initiative, and make independent decisions and recommendations
Ability to make professional oral presentations in settings at the regional and community levels, as well as in Tribal settings
Ability to complete tasks in a timely and accurate manner
Ability to travel infrequently (approximately 10% of the time)
Probationary Period
External applicants must agree to serve a minimum six-month probationary period during which time their employment can be terminated at will. For the purpose of evaluating job performance, internal applicants must agree to serve a minimum six-month probationary period when job duties change significantly.
Worksite Location
NPAIHB generally requires employees to work in its main office, located in Portland, OR. Under certain circumstances, however, the NPAIHB may allow employees to work from home, on a case-by-case basis. The Executive Director, the employee’s direct supervisor, or the employee may suggest teleworking as a possible work arrangement. NPAIHB considers circumstances such as, but not limited to, whether the employee is organized, has proven their ability to work independently, has completed their probationary period, has a good work record, has no record of abuse of leave, the duties and responsibilities of their position, travel requirements, funding source stipulations, and other considerations.
Telework is not an entitlement, nor a Board-wide benefit. NPAIHB retains discretion to withdraw, alter, modify, cancel, or otherwise terminate an employee’s eligibility for telework on a case-by-case basis, in its sole discretion.
Work Conditions
Physical Demands
This position:
Frequently involves sedentary work (exerting up to 10 pounds of force and/or a negligible amount of force to lift, carry, push, pull or otherwise move objects, including the human body)
Occasionally involves light work (exerting up to 20 pounds of force and/or up to 10 pounds of force and/or a negligible amount of force to move objects)
Physical Requirements
This position:
Consistently requires the ability to receive detailed information through oral communication and expressing or exchanging ideas or important instructions accurately, loudly, or quickly
Constantly requires working with fingers, rather than the whole hand or arm
Constantly requires repetitive movement of the wrists, hands, and/or fingers
Often requires walking or moving about to accomplish tasks
Occasionally requires standing and/or sitting for sustained periods of time
Occasionally requires ascending or descending stairs or ramps using feet and legs and/or hands and arms
Occasionally requires raising objects from a lower to a higher position, or moving objects horizontally
Occasionally requires stooping, which entails the use of the lower extremities and back muscles
Infrequently requires crouching
Typical Environmental Conditions
The worker is frequently subject to inside environmental conditions, which provide protection from weather conditions, but not necessarily from temperature changes, and is occasionally subject to outside environmental conditions.
Travel Requirements
Local travel and/or overnight travel outside of the area is infrequent, regular meetings with funders may occur one or two times per year and are out of Area. In addition, travel will be required to each of the Quarterly Board Meetings, held in January, April, July and October. Finally, travel to tribal sub-awardees will be a part of the position duties.
Disclaimer
The individual must perform the essential duties and responsibilities with or without reasonable accommodation efficiently and accurately without causing a significant safety threat to self or others describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and/or skills required of all personnel so classified.
Except as provided by Title 25, U.S.C. § 450e(b), which allows for Indian preference in hiring, the NPAIHB does not discriminate on the basis of race, color, creed, age, sex, national origin, disability, marital status, sexual orientation, religion, politics, membership or non-membership in an employee organization, marital status, citizenship or immigration status, veteran or military status, genetic information, ancestry or any other characteristic protected by law.
For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website.